Personal Assistant to Director of People and Culture

The Rehab Group is a charity that provides services for over 10,000 adults and children, and champions the value of diversity and inclusion for people with disabilities or disadvantage in their communities throughout Ireland and the UK.

Personal Assistant to Director of People and Culture

Permanent Contract, 39 hours

Park West, Dublin

Job Purpose

To provide comprehensive administrative support in a well-organized and timely manner to the Director of People and Culture and the wider People and Culture Leadership Team and perform tasks necessary to keep projects running smoothly, such as record keeping, resource coordination, scheduling, and ensuring compliance with government and safety regulations.

Minimum Education & Skills Required

-    2-3 years’ experience in a similar role.

-    Proven work experience as a personal assistant at senior level.

-    Experience of managing projects, events and large multi functional meetings in a complex stakeholder environment.

-    A track record of handling multiple competing priorities in a busy & challenging environment.

-    Experience in making informed independent decisions displaying high levels of initiative.

Job Duties & Responsibilities

-    Accountable point of contact for both in-house and external queries for the People and Culture Leadership Team using initiative to make decisions on behalf of the Team which will ensure the smooth running of the department.

-    Provide a comprehensive administrative back-up and support service to the People and Culture Leadership Team to ensure the efficient running of the department, including preparation of presentations, drafting of responses to letters, filing and supporting with preparation for meetings.

-    Maintain full diary management for the Director.

-    Accountable for the tracking and process of the department invoices, expenses reports and other financial documentation.

-    Accountable Super User of the policy management software, Metacompliance, ensuring the HR policies and procedures are updated prior to expiry.

Additional Requirements

-    Proficient in Microsoft Office (Excel, Word, Visio & PowerPoint) and excellent working knowledge of a wide range of communications solutions.

-    High degree of efficiency, attention to detail & excellent organisational skills.

-    Confidant and assertive, with high levels of integrity.

Staff Benefits

-    Company Pension Scheme

-    Paid maternity leave

-    Paid paternity leave

-    27 days annual leave

-    Bike to work scheme

-    Tax saver travel scheme

-    Income protection

-    Health and Wellbeing programme

-    Financial support for studying and study leave

*Rewarding Career *Career with meaning *attractive benefits *work life balance

These duties and responsibilities are a reflection of the present requirements and may be subject to review and amendment to meet the changing needs of the organisation.

To view full extensive job description please, click apply to visit our company site and download attachment at the bottom of the page.